I check all of my currently active projects (Big Rocks) and update them (check off completed, delete any tasks that I no longer need, defer or delegate tasks to others). I double check to make sure I checked off something. The 15 minute daily review at the end of the day keeps OmniFocus updated. I feel much better because I offload everything I don’t want to remember to OmniFocus. If it’s 9 pm and I still haven’t done the daily review, I’ll finally get around to it. I have the Due App set to start nagging me at 4:30 pm every day to remind me to do a daily review. My personal stress comes from me not remembering what’s happening and letting things slip through the cracks. On hold projects are checked once every two weeks or four weeks.īreaking up my weekly review into a 15 minute daily review at the end of each day makes it more palatable for me. Other projects that don’t change often can be checked once a week. Some projects and single action lists (checklists) that have a lot of daily changes needs more frequent review (every day, every two days, or every three days). I’m dropping the ball on certain small items, but I’m keeping the big picture in focus still and handling the important projects and tasksĪre you getting your stress from not having your task manager updated? Have you been doing your daily and/or weekly review? I have different review cycles for different projects and checklists. I’m not fully investing in a particular task management system. Unlike commercial products its not going anywhere and I wouldn’t be surprised if still using Org mode in 10 years time (famous last words!)
If you don’t mind a bit more of a learning curve that you get with some tools its definitely worth a look.
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It’s similar to what I’ve been trying to do with the channels of work philosophy from really at a loss to some degree how to approach this, so I’d appreciate any thoughts you might have! I do not like Trello, but the concept of having a Kanban-like system for upcoming, active, and completed projects (or major project pieces) is appealing. The other idea I’ve been looking at is some kind of a Personal Kanban system. Of course, I’ll still need a list of actions that aren’t tied to projects, so I’ll probably have some kind of app around for that (and due dates, etc). I’m almost wondering if taking this approach would be better on a personal level as well – managing the big picture instead of the little details. I have thoughts, ideas, and questions that often go along with big projects, but I work better when they’re all together with the tasks.Īt ProCourse, we like the idea of managing projects, not tasks, when it comes to collaboration. Sometimes I feel like the limitation of making everything a checkbox in OmniFocus is difficult. As of right now, I’m mapping them all out in MindNode, but I’m not sure where to put them. They’re all important and all need to be done. This all being said, I have a lot of big projects coming up, and I have no solid system to handle them all. I’m dropping the ball on certain small items, but I’m keeping the big picture in focus still and handling the important projects and tasks (my brain apparently is surprisingly good at this when I know what’s important to me). I’m still capturing certain things, but I’m not fully investing in a particular task management system.
I’ve been running my life out of my brain and notebook for the most part. It was a great experiment to start, but as time has gone on, I frankly just haven’t been using the tool. I’ve been talking a lot lately how I’ve scaled back my usage of OmniFocus to try to be less stressed out by managing tasks. Yesterday, I realized I was having an existential crisis regarding task management.
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